Clubrunner has facilities to make several of the tasks done by the Secretary easier. These tasks include the following

1. Adding a member
2. Maintaining member information (Profile)
3. Club attendance and reporting
4. Exempt members
5. Member leave of absence
6. Member termination
7. Update club executives and directors

To do the tasks with Clubrunner it is crucial that Clubrunner have the required member information.  Thus the first task must be done before all others.

Adding a Member

A member should be added as soon as they are voted into the club so that functions such as attendance can be completed. To add a member only a few pieces of information is required and will be shown below. It is recommended the new members profile be edited immediately after adding them  to include all information. To facilitate this I recommend that a

Maintaining Member Information

The member profile stores mandatory and optional information. Many of the field may be maintained by the member themselves which relieves some of the work from the Secretary. However the Secretary or designated assistant should load all of the initial information.

Figure 4

Note that the report says the district will receive it electronically so as these are sent you do not need to send by the manual method. 

To generate the above monthly report click on "Report Jan 2011 Attendance" shown in figure 5 below.

<Work in progress, more to come>

 

 

Figure 5

 

 

 

 

 

The other piece of the operation here is to add meetings. This is done from the same screen that you start with for attendance. 

 

 

 

Figure 6

 

 

 

Clicking the "Add New Meeting" button above in figure 6 gets you to the following where you can add a new date.

 

 

 

Figure 7

 

 

 

 

 

Exempting a member from attendance

On the Admin menu select “Member Attendance Exemption” 

 

Once you select this you get the menu below and you can select “Mark new exempted member”.

 

 

 

Then you can just select the member and add the date.